Visibility means having insights into all aspects of the business, from project level to employee performance to trends in what types of work is most profitable for you. Can you operate without visibility? Sure, but expect to feel harried and behind in your tasks, like you never quite have a full grasp on situations and cannot be truly confident in your success and what comes next. 

Having visibility into your operations brings clarity both to you and to your team, allowing everyone to understand what’s expected of them and how they are contributing to the company and goals. It’s a win/win!  

In preconstruction, your estimating team has the intimidating task of not only putting together a winning bid package, but also weeding out inappropriate projects and making strong bid decisions. In order to do so, a lot of information must be processed in a short amount of time.  

Bid coordinators need quick, thorough access to project documents to compile and pass on to estimators, and they need an awareness of project and team schedules to know which estimators to send potential jobs to. 

However, most bid coordinators are so pressed for time they can barely keep on top of their inboxes. As ITBs pour in, they’re so busy sorting emails and seeking out correct documentation that they don’t have the bandwidth to be strategic about their choices. Estimating teams then end up with haphazard information, causing them to lose jobs or miss bid deadlines altogether. 

Visibility in this case can be represented with an organized bid board and aggregated ITBs. An automated process frees up bid coordinators’ cognitive energy. When they’re not chasing down plans and documents, they can better perform their jobs and stay up-to-date on estimators’ calendars and project schedules.  

In turn, company leadership can also access the bid board to instantly see project statuses and estimator workloads.

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