Requests for information (RFIs) are essential elements of construction project planning. When a stakeholder wants to improve or clarify a certain aspect of the project, they can file an RFI to gain access to relevant data. In this way, RFI plays a small part in keeping everyone informed and ensuring the project runs smoothly. Here’s everything aspiring professionals need to know about the hows, whys and whens of RFIs in the construction industry.

RFIs are supposed to provide insight and explanation, so they must follow a consistent structure that lays out the information in an easily digestible format. Most RFIs are only a few pages long and include the following components:

• Project specifications
• Construction company’s name and contact information
• The addressee’s name and contact information
• RFI date, number and response deadline
• Title, abstract and detailed description of RFI
• Space for the company to address the question or concern

Maintaining this standardized format helps construction companies formulate a concise and timely response to the RFI. Timeliness is more important than ever in the construction industry, as labor and material shortages cause frequent project delays and force contractors to extend timelines. Reducing informational bottlenecks keeps the project moving.

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