The owner contract is signed. The project manager has the PDF, procurement is moving, and the superintendent is planning the first work. That is when a requirement can fall into the gap between the person who negotiated it and the person who must carry it out.

A notice may need to go to a named representative by a specified method. An owner review may sit on the schedule’s critical path. A warranty promised upstream may need to appear in a subcontract and then in the closeout package. None of those duties becomes manageable merely because the contract is stored in a project folder.

This is especially consequential when a growing general contractor has different project teams, divisions and contract forms. The goal is a short, usable handoff from the executed documents to the work, with an owner for each obligation.

Have the project executive, project manager, superintendent, procurement lead and contract administrator review the signed agreement, general and supplementary conditions, exhibits and key specifications together. Legal counsel should resolve interpretation questions. The team’s job is to identify operational triggers, not to rewrite the contract.

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