Depending on their size and classification, some buildings are seemingly in a constant state of change with renovation or construction activities. For this reason, the fire code requires that each building fire safety plan (FSP) is reviewed at intervals of no greater than twelve months. This undoubtedly may seem like a huge task as the FSP can easily run over sixty pages, and a building manager can be overwhelmed with the update process. This is even more of a challenge since one of the aims is to update only the applicable text where required. Being in possession of an electronic copy of the FSP is certainly of benefit, as it allows the building manager to easily make revisions and print pages on demand. Simple changes may include updating the building’s emergency contact information, identifying those individuals with special needs, as well as other minor revisions. If it is not be possible to locate the electronic version, a hardcopy is normally available for duplication within the FSP box near the building main entrance. Once the FSP copy has been obtained, it will be possible to verify when it was accepted and/or approved by the City. The date can be found on an attached letter from the City, or as part of an approval stamp located on the front cover of the FSP.

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Unfortunately, if an electronic version of the FSP is not available, it may be necessary to re-type portions of the document for insertion into the FSP. In some cases, building operators issue the modified pages to the City as going on record. For more extensive alterations, such as fire alarm and sprinkler system retrofits, structural add-ons, or a building ownership change, the publisher of the original FSP may be contacted to perform a site assessment. Their comprehensive audit would also include verifying the placement of the fire and life safety equipment on the floor layout drawings and upgrading the section contents with current templates. In some cases, a re-submission of the FSP to the City may be warranted. Regardless of whether the building has a newly-approved FSP or one which is already in place, building managers are responsible for ensuring that all applicable guidelines within the FSP are followed at all times.

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