Change orders are inevitable, but missed ones can wreck a subcontractor’s margins. Learn the simple, repeatable system seasoned PM Matt Graves uses to capture every change early, keep a clean log, tell a clear “story” that gets approvals fast, and improve field-to-office communication so you get paid for all completed work.

Change order management best practices involve documenting every change, maintaining a detailed log, telling the story behind each change, and using consistent, simple processes. This ensures subcontractors don’t lose money, avoid disputes, and get paid for all completed work.

Change orders are a fact of life in construction. Projects shift, owners adjust scope, and site conditions surprise everyone. But missed or mismanaged change orders add up—fast.

According to McKinsey, 98% of megaprojects face cost overruns or delays, and poor change order management is a top culprit.[^1] For trade contractors and subcontractors, this isn’t just a frustration; it can be the difference between profit and loss.

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