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Accounting for Contractors - Asyma
October 20, 2020

ASYMA Solutions Blog: Accounting For Contractors

Do you want to provide and know more details about your job costs? If you are like most people, the answer will be absolutely!

Construction Accounting

This is where Construction Accounting Software comes in. Construction accounting has the same accounting principles with regular accounting. However, it has several distinct features like Job/Contract Holdbacks, Fixed Price, Time & Material, Unitary, Progress Billing and Job Costing (direct & indirect).

Operational Costs – aka Job Costing

Since construction accounting is project based and each job is a profit center, we want to make sure we capture all transactions that are specific to each job.

We do this by using a process called Job Costing (or expense, cost coding). This is where you separate costs/activities into different categories like Concrete, Plumbing, Electrical etc. Once you have figured out your cost codes, you further group them in to cost types Labour, Equipment, Material, Subcontract, and other etc. Job costs will work in concert with the G/L.

Reporting

When your tasks for each job is broken into activities called cost codes, it makes it easier for you to identify areas of concern by producing actionable reports. This means you can quickly identify areas that need improvement by comparing your actuals with budgeted costs. Therefore, you will be able to closely monitor your key performance indicators (KPI) like: Sales (Revenue) Growth, Income sources, Profitability over time and Working capital.

Conclusion

Your software should be setup to track each job, then show how it affects your company’s profitability. Construction accounting has a learning curve which can be easily achieved with Asyma Solutions help. Job costing helps any construction/service-related company to properly manage project-centered businesses.

Using KPI’s and being able to generate on the fly reports enables you to know which projects to pursue and which ones to let go.

Sage 100 Contractor is a logical next step from Sage 50 and/or QuickBooks. The core functionality will have General Ledger, Payroll, Accounts Payable and Receivables, Project Costing, Project Management, Purchase Orders and over 1,200 pre-built reports. Optional modules include Estimating, Document Control, Service Receivables/Management and Inventory. Procore, eTakeoff, Sage ToolOps and Liberty Reports are fully integrated with Sage 100 Contractor as added enhancements based off of your business requirements. These tools that will give you the extra edge to increase efficiencies and productivity at the same time.

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